About

The Client is a UK-based IT company that offers SAP consulting and managed services.

Challenge

The Client used G Suite that didn’t provide structured storage and convenient search for project-related documentation and emails. As a result, employee collaboration and project management were hindered. Also, G Suite didn’t allow integrating its mailboxes and calendars with Skype for Business, which made internal and external communication inefficient as employees couldn’t schedule meetings via Skype for Business.

Solution

The Client had Office 365 subscription, so they decided to transfer emailing from G Suite to Office 365 to get extended functionality of the services like Exchange Online and Office 365 Groups for sending emails, sharing files, collaborating on projects, scheduling meetings and more. The Client chose VolgoTechnologies as a trusted provider of Office 365 services with 8 years of experience to handle the migration process.

After analyzing the Client’s needs, VolgoTechnologies team started migration planning. They received access to the company’s mailboxes and performed mailbox mapping. VolgoTechnologies team kept mailbox information up-to-date due to receiving regular reports with a list of current employees and their email addresses from the Client. Thus, our team could map mailboxes of new hires and exclude employees who left or were expected to leave the company during the project implementation.

Staging

Data Ware House

Data Ware House

Desktop Application

Results

Migration to Office 365 allowed the Client to improve employee communication and collaboration as Exchange Online provided intuitive and convenient email management. It allowed new employees to get access to all the previous email communication on projects belonging to a project team they joined.

Technologies and Tools

G Suite, Office 365, Exchange Online, Gmail API, PowerShell.